Most high-volume hiring events are chaotic — candidates wait, managers scramble, and HR spends the week before fielding calls instead of prepping. Choctaw Casino & Resort Durant built a different model: a monthly recruiting event where candidates arrive pre-screened, hiring managers already know who they’re meeting, and the team can move from application to conditional offer in a single day.

The secret isn’t a sophisticated new platform. It’s Jotform, Calendly, and a deliberate process built around the idea that coordination before the event is what makes the event itself work. In this session, Choctaw’s recruiting team will walk through exactly how they structured the workflow — from candidate RSVP to pre-event rehire eligibility checks to same-day coordination across HR, Drug Techs, and the Gaming Commission — and what it took to get every stakeholder aligned and ready.

This is a practical case study for any TA team running high-volume hiring in hospitality, gaming, healthcare, retail, or any environment where speed, candidate throughput, and cost control all matter at the same time.

Attendee Takeaways

Design a pre-event workflow that reduces day-of chaos. Learn what candidate information to collect in advance, how to use it to prepare hiring managers before interviews start, and which steps can be completed before anyone walks in the door.
Replicate the model with tools you already have. See exactly how Choctaw uses Calendly for candidate RSVP and Jotform for pre-event intake — and how to build a similar workflow without additional budget or headcount.
Coordinate multiple stakeholders without the chaos. Understand how Choctaw aligned HR, hiring managers, Drug Techs, and the Gaming Commission into a single, unified event process — and the coordination model that keeps it running smoothly month after month.
Measure recruiting event ROI and build a sustainable cadence. Walk away with the metrics Choctaw tracks to evaluate event performance, and a practical framework for building a monthly recruiting event cadence that creates a consistent talent pipeline without burning out your team.